FINANCIAL & REPORTING

Budget Development

Create and management the program budget throughout the pre-planning process and monitor the total meeting expenditures to ensure budget compliance.

Deposit and Payment Schedule

Create a deposit schedule based solely on the deposits required by the hotels and all other meeting/event-related vendors. We will manage the payment of all suppliers (including 1099 processing and management) and schedule your program so that your organization pays two or three deposits and the final invoice.

Survey and Program Evaluations

We understand the importance of being able to demonstrate the results, strategic value and contributions (ROI) of each meeting towards achievement of the organizational goals. We also employ participant surveys to help us understand your ROE (return on experience). NEXUS uses MeetingMetricsTM, an award-winning performance measurement solution that helps us quantify our clients’ meetings and events.

Final Bill Reconciliation

Payment of any and all bills by NEXUS on your behalf. This process allows NEXUS the ability to capture the total spend of the program and present it in a clear and concise manner at the conclusion of the program. 

Post Program Review

A report filled with the information required to put you on the road to continuous improvement. Our comprehensive review includes:

 

  • Site research, selection and contracting summary

  • Participant satisfaction ratings

  • Attendance summary

  • Total guest room pick up and pattern, along with revenue generated

  • Total food and beverage dollars spent by the group and any affiliates

  • Honoraria record

  • Budget reconciliation with variance explanations 

  • Cost savings and avoidance summary

  • Lessons learned: Successes and opportunities for improvement

Billing Transparency

We take great providing you with clear, concise and transparent billing.

 

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